{"id":43775,"date":"2026-10-02T17:33:40","date_gmt":"2026-10-02T10:33:40","guid":{"rendered":"https:\/\/f-techsolution.com\/?p=43775"},"modified":"2026-10-20T15:50:41","modified_gmt":"2026-10-20T08:50:41","slug":"cach-thiet-ke-cau-truc-sharepoint-site-de","status":"publish","type":"post","link":"https:\/\/f-techsolution.com\/en\/blog\/cach-thiet-ke-cau-truc-sharepoint-site-de\/","title":{"rendered":"C\u00e1ch thi\u1ebft k\u1ebf c\u1ea5u tr\u00fac SharePoint Site \u0111\u1ec3 kh\u00f4ng r\u1ed1i sau m\u1ed9t n\u0103m"},"content":{"rendered":"

C\u00e1ch thi\u1ebft k\u1ebf c\u1ea5u tr\u00fac SharePoint Site \u0111\u1ec3 kh\u00f4ng r\u1ed1i sau m\u1ed9t n\u0103m<\/h1>\n

\"C\u00e1ch<\/p>\n

SharePoint c\u00f3 th\u1ec3 tr\u1edf th\u00e0nh m\u1ed9t trong nh\u1eefng n\u1ec1n t\u1ea3ng qu\u1ea3n l\u00fd t\u00e0i li\u1ec7u v\u00e0 c\u1ed9ng t\u00e1c m\u1ea1nh nh\u1ea5t trong Microsoft 365. Nh\u01b0ng n\u1ebfu c\u1ea5u tr\u00fac ban \u0111\u1ea7u \u0111\u01b0\u1ee3c thi\u1ebft k\u1ebf thi\u1ebfu nguy\u00ean t\u1eafc, ch\u1ec9 sau v\u00e0i th\u00e1ng doanh nghi\u1ec7p c\u00f3 th\u1ec3 r\u01a1i v\u00e0o t\u00ecnh tr\u1ea1ng r\u1ea5t quen thu\u1ed9c:<\/p>\n

Kh\u00f4ng bi\u1ebft n\u00ean t\u1ea1o site m\u1edbi hay d\u00f9ng site c\u0169.<\/p>\n

T\u00e0i li\u1ec7u ph\u00f2ng ban n\u1eb1m \u1edf nhi\u1ec1u n\u01a1i.<\/p>\n

Folder l\u1ed3ng qu\u00e1 s\u00e2u.<\/p>\n

Permission kh\u00f3 ki\u1ec3m so\u00e1t.<\/p>\n

T\u00ean site kh\u00f4ng th\u1ed1ng nh\u1ea5t.<\/p>\n

Project \u0111\u00e3 k\u1ebft th\u00fac nh\u01b0ng site v\u1eabn t\u1ed3n t\u1ea1i.<\/p>\n

Ng\u01b0\u1eddi d\u00f9ng ph\u1ea3i h\u1ecfi nhau \u201cfile n\u00e0y n\u1eb1m \u1edf \u0111\u00e2u?\u201d<\/p>\n

V\u1ea5n \u0111\u1ec1 th\u01b0\u1eddng kh\u00f4ng n\u1eb1m \u1edf SharePoint, m\u00e0 n\u1eb1m \u1edf information architecture<\/strong>.<\/p>\n

Microsoft \u0111\u1ecbnh ngh\u0129a information architecture trong SharePoint l\u00e0 c\u00e1ch doanh nghi\u1ec7p t\u1ed5 ch\u1ee9c v\u00e0 \u0111\u1eb7t t\u00ean cho n\u1ed9i dung, site, navigation, metadata, search v\u00e0 security \u0111\u1ec3 ng\u01b0\u1eddi d\u00f9ng c\u00f3 th\u1ec3 t\u00ecm th\u1ea5y \u0111\u00fang th\u00f4ng tin khi c\u1ea7n. Microsoft c\u0169ng nh\u1ea5n m\u1ea1nh r\u1eb1ng m\u1ed9t information architecture \u0111\u01b0\u1ee3c thi\u1ebft k\u1ebf t\u1ed1t gi\u00fap c\u1ea3i thi\u1ec7n adoption, productivity v\u00e0 gi\u1ea3m r\u1ee7i ro v\u1ec1 compliance ho\u1eb7c security.<\/p>\n

V\u00ec v\u1eady, n\u1ebfu mu\u1ed1n SharePoint v\u1eabn d\u1ec5 qu\u1ea3n l\u00fd sau m\u1ed9t n\u0103m, doanh nghi\u1ec7p n\u00ean thi\u1ebft k\u1ebf c\u1ea5u tr\u00fac ngay t\u1eeb \u0111\u1ea7u d\u1ef1a tr\u00ean c\u00e1ch ng\u01b0\u1eddi d\u00f9ng t\u00ecm v\u00e0 s\u1eed d\u1ee5ng th\u00f4ng tin<\/strong>, kh\u00f4ng ch\u1ec9 d\u1ef1a tr\u00ean s\u01a1 \u0111\u1ed3 t\u1ed5 ch\u1ee9c.<\/p>\n

\u0110\u1eebng b\u1eaft \u0111\u1ea7u b\u1eb1ng c\u00e2u h\u1ecfi \u201cn\u00ean t\u1ea1o bao nhi\u00eau site?\u201d<\/h2>\n

M\u1ed9t l\u1ed7i r\u1ea5t ph\u1ed5 bi\u1ebfn l\u00e0 doanh nghi\u1ec7p b\u1eaft \u0111\u1ea7u b\u1eb1ng vi\u1ec7c \u0111\u1ebfm ph\u00f2ng ban.<\/p>\n

C\u00f3 6 ph\u00f2ng ban th\u00ec t\u1ea1o 6 site.<\/p>\n

C\u00f3 10 d\u1ef1 \u00e1n th\u00ec t\u1ea1o th\u00eam 10 site.<\/p>\n

C\u00e1ch n\u00e0y c\u00f3 th\u1ec3 \u0111\u00fang trong m\u1ed9t s\u1ed1 tr\u01b0\u1eddng h\u1ee3p, nh\u01b0ng ch\u01b0a \u0111\u1ee7.<\/p>\n

Microsoft hi\u1ec7n khuy\u1ebfn ngh\u1ecb m\u00f4 h\u00ecnh SharePoint hi\u1ec7n \u0111\u1ea1i theo h\u01b0\u1edbng flat architecture<\/strong> thay v\u00ec ph\u1ee5 thu\u1ed9c qu\u00e1 nhi\u1ec1u v\u00e0o subsite. Trong m\u00f4 h\u00ecnh n\u00e0y, m\u1ed7i ch\u1ee7 \u0111\u1ec1, \u0111\u01a1n v\u1ecb c\u00f4ng vi\u1ec7c ho\u1eb7c ph\u1ea1m vi c\u1ed9ng t\u00e1c \u0111\u1ee7 r\u00f5 r\u00e0ng c\u00f3 th\u1ec3 c\u00f3 m\u1ed9t site ri\u00eang, sau \u0111\u00f3 c\u00e1c site \u0111\u01b0\u1ee3c k\u1ebft n\u1ed1i th\u00f4ng qua hub, navigation v\u00e0 search.<\/p>\n

\u0110i\u1ec1u n\u00e0y gi\u00fap site linh ho\u1ea1t h\u01a1n, d\u1ec5 \u0111\u1ed5i v\u1ecb tr\u00ed trong ki\u1ebfn tr\u00fac v\u00e0 d\u1ec5 archive ho\u1eb7c delete khi kh\u00f4ng c\u00f2n c\u1ea7n thi\u1ebft.<\/p>\n

M\u1ed9t c\u00e2u h\u1ecfi t\u1ed1t h\u01a1n l\u00e0:<\/p>\n

Site n\u00e0y \u0111\u1ea1i di\u1ec7n cho m\u1ed9t \u0111\u01a1n v\u1ecb c\u00f4ng vi\u1ec7c, m\u1ed9t nh\u00f3m ng\u01b0\u1eddi hay m\u1ed9t nh\u00f3m n\u1ed9i dung n\u00e0o?<\/strong><\/p>\n

N\u1ebfu ch\u01b0a tr\u1ea3 l\u1eddi \u0111\u01b0\u1ee3c, c\u00f3 th\u1ec3 ch\u01b0a c\u1ea7n t\u1ea1o site.<\/p>\n

Khi n\u00e0o n\u00ean t\u1ea1o site theo ph\u00f2ng ban?<\/h2>\n

Site theo ph\u00f2ng ban ph\u00f9 h\u1ee3p v\u1edbi n\u1ed9i dung \u1ed5n \u0111\u1ecbnh v\u00e0 d\u00e0i h\u1ea1n.<\/p>\n

For example:<\/p>\n

HR<\/p>\n

Finance<\/p>\n

Sales<\/p>\n

Marketing<\/p>\n

Operations<\/p>\n

M\u1ed7i site c\u00f3 th\u1ec3 ch\u1ee9a t\u00e0i li\u1ec7u, page, list v\u00e0 c\u00e1c n\u1ed9i dung ph\u1ee5c v\u1ee5 ri\u00eang cho ph\u00f2ng ban \u0111\u00f3.<\/p>\n

Microsoft c\u0169ng xem c\u1ea5u tr\u00fac theo department l\u00e0 m\u1ed9t trong nh\u1eefng m\u00f4 h\u00ecnh information architecture ph\u1ed5 bi\u1ebfn v\u00ec ng\u01b0\u1eddi d\u00f9ng th\u01b0\u1eddng \u0111\u00e3 quen v\u1edbi s\u01a1 \u0111\u1ed3 t\u1ed5 ch\u1ee9c v\u00e0 d\u1ec5 t\u00ecm th\u00f4ng tin theo mental model n\u00e0y.<\/p>\n

V\u00ed d\u1ee5, nh\u00e2n vi\u00ean mu\u1ed1n t\u00ecm leave policy th\u00ec ngh\u0129 \u0111\u1ebfn HR.<\/p>\n

Mu\u1ed1n t\u00ecm sales template th\u00ec ngh\u0129 \u0111\u1ebfn Sales.<\/p>\n

Mu\u1ed1n t\u00ecm finance procedure th\u00ec ngh\u0129 \u0111\u1ebfn Finance.<\/p>\n

C\u1ea5u tr\u00fac theo ph\u00f2ng ban ph\u00f9 h\u1ee3p v\u1edbi n\u1ed9i dung v\u1eadn h\u00e0nh l\u00e2u d\u00e0i.<\/p>\n

Khi n\u00e0o n\u00ean t\u1ea1o site theo d\u1ef1 \u00e1n?<\/h2>\n

Project c\u00f3 \u0111\u1eb7c \u0111i\u1ec3m kh\u00e1c ph\u00f2ng ban.<\/p>\n

N\u00f3 th\u01b0\u1eddng c\u00f3:<\/p>\n

M\u1ee5c ti\u00eau r\u00f5.<\/p>\n

Nh\u00f3m th\u00e0nh vi\u00ean ri\u00eang.<\/p>\n

Th\u1eddi gian b\u1eaft \u0111\u1ea7u v\u00e0 k\u1ebft th\u00fac.<\/p>\n

T\u00e0i li\u1ec7u chuy\u00ean bi\u1ec7t.<\/p>\n

V\u00ec v\u1eady, m\u1ed9t project l\u1edbn c\u00f3 th\u1ec3 c\u1ea7n site ri\u00eang.<\/p>\n

For example:<\/p>\n

ERP Implementation<\/p>\n

Office Relocation<\/p>\n

Website Redesign<\/p>\n

Microsoft 365 Migration<\/p>\n

Customer A Deployment<\/p>\n

Microsoft c\u0169ng khuy\u1ebfn ngh\u1ecb trong SharePoint hi\u1ec7n \u0111\u1ea1i n\u00ean xem m\u1ed7i unit of work nh\u01b0 m\u1ed9t site ri\u00eang khi \u0111i\u1ec1u \u0111\u00f3 gi\u00fap ph\u00e2n quy\u1ec1n, ownership v\u00e0 lifecycle r\u00f5 h\u01a1n.<\/p>\n

\u0110i\u1ec3m quan tr\u1ecdng l\u00e0 project site ph\u1ea3i c\u00f3 lifecycle.<\/p>\n

Khi project k\u1ebft th\u00fac, c\u1ea7n x\u00e1c \u0111\u1ecbnh site s\u1ebd archive, gi\u1eef read-only hay x\u00f3a theo policy.<\/p>\n

N\u1ebfu kh\u00f4ng, sau m\u1ed9t n\u0103m SharePoint s\u1ebd ch\u1ee9a r\u1ea5t nhi\u1ec1u project \u0111\u00e3 k\u1ebft th\u00fac nh\u01b0ng v\u1eabn hi\u1ec3n th\u1ecb nh\u01b0 \u0111ang ho\u1ea1t \u0111\u1ed9ng.<\/p>\n

Hub Site n\u00ean \u0111\u01b0\u1ee3c d\u00f9ng \u0111\u1ec3 l\u00e0m g\u00ec?<\/h2>\n

Khi s\u1ed1 l\u01b0\u1ee3ng site t\u0103ng, doanh nghi\u1ec7p c\u1ea7n m\u1ed9t l\u1edbp t\u1ed5 ch\u1ee9c cao h\u01a1n.<\/p>\n

\u0110\u00f3 l\u00e0 l\u00fac Hub Site tr\u1edf n\u00ean h\u1eefu \u00edch.<\/p>\n

Microsoft m\u00f4 t\u1ea3 hub site nh\u01b0 \u201cconnective tissue\u201d k\u1ebft n\u1ed1i c\u00e1c site li\u00ean quan v\u1edbi nhau. Hub c\u00f3 th\u1ec3 nh\u00f3m site theo department, project, division, region ho\u1eb7c m\u1ed9t concept chung, \u0111\u1ed3ng th\u1eddi cung c\u1ea5p navigation, branding v\u00e0 kh\u1ea3 n\u0103ng t\u1ed5ng h\u1ee3p n\u1ed9i dung\/search tr\u00ean c\u00e1c site li\u00ean k\u1ebft.<\/p>\n

For example:<\/p>\n

HR Hub<\/strong><\/p>\n

c\u00f3 th\u1ec3 k\u1ebft n\u1ed1i:<\/p>\n

HR Policies<\/p>\n

Recruitment<\/p>\n

Learning & Development<\/p>\n

Performance Management<\/p>\n

Employee Resources<\/p>\n

Ho\u1eb7c:<\/p>\n

Sales Hub<\/strong><\/p>\n

k\u1ebft n\u1ed1i:<\/p>\n

Sales Operations<\/p>\n

Regional Sales<\/p>\n

Product Resources<\/p>\n

Key Account Projects<\/p>\n

Nh\u01b0 v\u1eady doanh nghi\u1ec7p kh\u00f4ng c\u1ea7n \u00e9p t\u1ea5t c\u1ea3 n\u1ed9i dung v\u00e0o m\u1ed9t site kh\u1ed5ng l\u1ed3.<\/p>\n

Hub \u0111\u00f3ng vai tr\u00f2 \u0111i\u1ec1u h\u01b0\u1edbng v\u00e0 k\u1ebft n\u1ed1i c\u00e1c site li\u00ean quan.<\/p>\n

Kh\u00f4ng n\u00ean t\u1ea1o m\u1ed9t site kh\u1ed5ng l\u1ed3 cho to\u00e0n c\u00f4ng ty<\/h2>\n

M\u1ed9t sai l\u1ea7m th\u01b0\u1eddng g\u1eb7p l\u00e0 t\u1ea1o m\u1ed9t site duy nh\u1ea5t:<\/p>\n

Company Documents<\/strong><\/p>\n

Sau \u0111\u00f3 b\u00ean trong c\u00f3 h\u00e0ng tr\u0103m folder:<\/p>\n

HR<\/p>\n

Finance<\/p>\n

Sales<\/p>\n

Marketing<\/p>\n

Operations<\/p>\n

Projects<\/p>\n

Customers<\/p>\n

Policies<\/p>\n

2025<\/p>\n

2026<\/p>\n

C\u00e1ch n\u00e0y c\u00f3 v\u1ebb \u0111\u01a1n gi\u1ea3n l\u00fac \u0111\u1ea7u, nh\u01b0ng sau m\u1ed9t n\u0103m s\u1ebd r\u1ea5t kh\u00f3 qu\u1ea3n tr\u1ecb.<\/p>\n

Permission b\u1eaft \u0111\u1ea7u ph\u1ee9c t\u1ea1p.<\/p>\n

Folder s\u00e2u h\u01a1n.<\/p>\n

Search kh\u00f3 hi\u1ec3u.<\/p>\n

Ownership kh\u00f4ng r\u00f5.<\/p>\n

Microsoft hi\u1ec7n khuy\u1ebfn ngh\u1ecb m\u00f4 h\u00ecnh hi\u1ec7n \u0111\u1ea1i tr\u00e1nh c\u1ea5u tr\u00fac qu\u00e1 s\u00e2u v\u00e0 \u01b0u ti\u00ean nhi\u1ec1u site ngang h\u00e0ng, sau \u0111\u00f3 k\u1ebft n\u1ed1i b\u1eb1ng hub v\u00e0 navigation.<\/p>\n

M\u1ed9t site n\u00ean c\u00f3 m\u1ed9t m\u1ee5c ti\u00eau \u0111\u1ee7 r\u00f5.<\/p>\n

N\u1ebfu site \u0111ang ch\u1ee9a qu\u00e1 nhi\u1ec1u nh\u00f3m n\u1ed9i dung kh\u00f4ng li\u00ean quan, \u0111\u00f3 l\u00e0 d\u1ea5u hi\u1ec7u n\u00ean t\u00e1ch.<\/p>\n

Document Library quan tr\u1ecdng h\u01a1n folder<\/h2>\n

M\u1ed9t l\u1ed7i kh\u00e1c l\u00e0 doanh nghi\u1ec7p mang nguy\u00ean c\u1ea5u tr\u00fac file server c\u0169 sang SharePoint.<\/p>\n

For example:<\/p>\n

Documents
\n\u2192 Department
\n\u2192 Year
\n\u2192 Project
\n\u2192 Customer
\n\u2192 Contract
\n\u2192 Final
\n\u2192 Updated<\/p>\n

Sau v\u00e0i c\u1ea5p folder, ng\u01b0\u1eddi d\u00f9ng r\u1ea5t kh\u00f3 t\u00ecm l\u1ea1i t\u00e0i li\u1ec7u.<\/p>\n

Microsoft khuy\u1ebfn ngh\u1ecb tr\u00e1nh folder hierarchy qu\u00e1 s\u00e2u; h\u01a1n m\u1ed9t ho\u1eb7c hai c\u1ea5p nesting c\u00f3 th\u1ec3 t\u1ea1o g\u00e1nh n\u1eb7ng l\u1edbn v\u1ec1 kh\u1ea3 n\u0103ng t\u00ecm ki\u1ebfm v\u00e0 kh\u00e1m ph\u00e1 n\u1ed9i dung. Microsoft c\u0169ng \u0111\u1ec1 xu\u1ea5t t\u1ea1o c\u00e1c library theo ch\u1ee7 \u0111\u1ec1 v\u00e0 s\u1eed d\u1ee5ng metadata\/site columns thay v\u00ec ch\u1ec9 d\u1ef1a v\u00e0o folder.<\/p>\n

V\u00ed d\u1ee5 thay v\u00ec m\u1ed9t Documents library ch\u1ee9a m\u1ecdi th\u1ee9, HR c\u00f3 th\u1ec3 c\u00f3:<\/p>\n

Policies<\/p>\n

Templates<\/p>\n

Onboarding<\/p>\n

Training Materials<\/p>\n

Employee Communication<\/p>\n

M\u1ed7i library ph\u1ee5c v\u1ee5 m\u1ed9t nh\u00f3m t\u00e0i li\u1ec7u r\u00f5 r\u00e0ng.<\/p>\n

Metadata gi\u00fap SharePoint kh\u00f4ng bi\u1ebfn th\u00e0nh file server m\u1edbi<\/h2>\n

Folder tr\u1ea3 l\u1eddi c\u00e2u h\u1ecfi:<\/p>\n

File n\u1eb1m \u1edf \u0111\u00e2u?<\/strong><\/p>\n

Metadata tr\u1ea3 l\u1eddi:<\/p>\n

File n\u00e0y l\u00e0 g\u00ec?<\/strong><\/p>\n

V\u00ed d\u1ee5, m\u1ed9t contract c\u00f3 th\u1ec3 \u0111\u01b0\u1ee3c g\u1eafn c\u00e1c metadata nh\u01b0:<\/p>\n

Customer<\/p>\n

Document Type<\/p>\n

Effective Date<\/p>\n

Owner<\/p>\n

Status<\/p>\n

Confidentiality Level<\/p>\n

Nh\u1edd v\u1eady ng\u01b0\u1eddi d\u00f9ng c\u00f3 th\u1ec3 filter, search v\u00e0 t\u1ea1o view m\u00e0 kh\u00f4ng c\u1ea7n di chuy\u1ec3n file v\u00e0o nhi\u1ec1u folder kh\u00e1c nhau.<\/p>\n

Microsoft xem metadata architecture l\u00e0 m\u1ed9t ph\u1ea7n quan tr\u1ecdng c\u1ee7a SharePoint information architecture v\u00ec n\u00f3 \u1ea3nh h\u01b0\u1edfng tr\u1ef1c ti\u1ebfp \u0111\u1ebfn search, browsing v\u00e0 compliance.<\/p>\n

Doanh nghi\u1ec7p kh\u00f4ng c\u1ea7n metadata qu\u00e1 ph\u1ee9c t\u1ea1p.<\/p>\n

Ch\u1ec9 n\u00ean d\u00f9ng nh\u1eefng field th\u1ef1c s\u1ef1 gi\u00fap ng\u01b0\u1eddi d\u00f9ng t\u00ecm ho\u1eb7c qu\u1ea3n l\u00fd t\u00e0i li\u1ec7u.<\/p>\n

Permission n\u00ean qu\u1ea3n l\u00fd \u1edf c\u1ea5p site ho\u1eb7c group khi c\u00f3 th\u1ec3<\/h2>\n

Permission l\u00e0 m\u1ed9t trong nh\u1eefng nguy\u00ean nh\u00e2n l\u1edbn nh\u1ea5t khi\u1ebfn SharePoint tr\u1edf n\u00ean kh\u00f3 qu\u1ea3n l\u00fd.<\/p>\n

M\u1ed9t l\u1ed7i ph\u1ed5 bi\u1ebfn l\u00e0:<\/p>\n

Folder A chia s\u1ebb cho User 1.<\/p>\n

Folder B chia s\u1ebb cho User 2.<\/p>\n

File C chia s\u1ebb ri\u00eang cho User 3.<\/p>\n

Sau v\u00e0i th\u00e1ng, kh\u00f4ng ai bi\u1ebft ch\u00ednh x\u00e1c ai c\u00f3 quy\u1ec1n g\u00ec.<\/p>\n

Microsoft khuy\u1ebfn ngh\u1ecb team site permissions n\u00ean \u0111\u01b0\u1ee3c qu\u1ea3n l\u00fd th\u00f4ng qua Microsoft 365 Group ho\u1eb7c Team t\u01b0\u01a1ng \u1ee9ng khi c\u00f3 th\u1ec3, thay v\u00ec t\u1ea1o qu\u00e1 nhi\u1ec1u permission ri\u00eang l\u1ebb.<\/p>\n

M\u1ed9t nguy\u00ean t\u1eafc t\u1ed1t l\u00e0:<\/p>\n

Site membership tr\u01b0\u1edbc, item-level permission sau.<\/strong><\/p>\n

N\u1ebfu m\u1ed9t nh\u00f3m ng\u01b0\u1eddi c\u1ea7n truy c\u1eadp h\u1ea7u h\u1ebft n\u1ed9i dung c\u1ee7a site, h\u00e3y qu\u1ea3n l\u00fd h\u1ecd \u1edf c\u1ea5p site\/group.<\/p>\n

Ch\u1ec9 s\u1eed d\u1ee5ng permission \u0111\u1eb7c bi\u1ec7t cho nh\u1eefng tr\u01b0\u1eddng h\u1ee3p th\u1ef1c s\u1ef1 c\u1ea7n.<\/p>\n

Hub kh\u00f4ng t\u1ef1 \u0111\u1ed9ng thay \u0111\u1ed5i permission c\u1ee7a site<\/h2>\n

\u0110\u00e2y l\u00e0 m\u1ed9t \u0111i\u1ec3m r\u1ea5t quan tr\u1ecdng.<\/p>\n

Khi m\u1ed9t site \u0111\u01b0\u1ee3c associate v\u00e0o Hub, permission c\u1ee7a site \u0111\u00f3 kh\u00f4ng t\u1ef1 \u0111\u1ed9ng b\u1ecb thay \u0111\u1ed5i.<\/p>\n

Microsoft x\u00e1c nh\u1eadn r\u1eb1ng hub association ch\u1ee7 y\u1ebfu mang l\u1ea1i shared navigation, branding, search v\u00e0 content roll-up; quy\u1ec1n truy c\u1eadp c\u1ee7a t\u1eebng site v\u1eabn \u0111\u01b0\u1ee3c gi\u1eef ri\u00eang.<\/p>\n

\u0110i\u1ec1u n\u00e0y gi\u00fap doanh nghi\u1ec7p c\u00f3 th\u1ec3 c\u00f3:<\/p>\n

HR Hub<\/p>\n

nh\u01b0ng Payroll site v\u1eabn ch\u1ec9 cho nh\u00f3m HR\/Finance ph\u00f9 h\u1ee3p truy c\u1eadp.<\/p>\n

Ng\u01b0\u1eddi d\u00f9ng kh\u00f4ng c\u00f3 quy\u1ec1n s\u1ebd kh\u00f4ng th\u1ea5y n\u1ed9i dung restricted \u0111\u01b0\u1ee3c roll up.<\/p>\n

Naming convention gi\u00fap gi\u1ea3m r\u1ed1i r\u1ea5t nhi\u1ec1u<\/h2>\n

M\u1ed9t site n\u00ean c\u00f3 t\u00ean r\u00f5 r\u00e0ng ngay t\u1eeb \u0111\u1ea7u.<\/p>\n

For example:<\/p>\n

HR \u2013 Policies<\/code><\/p>\n

HR \u2013 Recruitment<\/code><\/p>\n

Project \u2013 ERP Implementation<\/code><\/p>\n

Region \u2013 HCMC<\/code><\/p>\n

t\u1ed1t h\u01a1n nh\u1eefng t\u00ean nh\u01b0:<\/p>\n

New Site<\/code><\/p>\n

Project 1<\/code><\/p>\n

Documents<\/code><\/p>\n

Team Site<\/code><\/p>\n

T\u00ean t\u1ed1t gi\u00fap ng\u01b0\u1eddi d\u00f9ng hi\u1ec3u n\u1ed9i dung tr\u01b0\u1edbc khi click.<\/p>\n

Microsoft c\u0169ng nh\u1ea5n m\u1ea1nh r\u1eb1ng label v\u00e0 navigation c\u1ea7n r\u00f5 r\u00e0ng, tr\u1ef1c quan v\u00e0 \u0111\u01b0\u1ee3c thi\u1ebft k\u1ebf theo c\u00e1ch ng\u01b0\u1eddi d\u00f9ng th\u1ef1c s\u1ef1 t\u00ecm th\u00f4ng tin.<\/p>\n

Naming convention c\u00e0ng quan tr\u1ecdng khi s\u1ed1 site t\u0103ng l\u00ean h\u00e0ng ch\u1ee5c ho\u1eb7c h\u00e0ng tr\u0103m.<\/p>\n

Navigation kh\u00f4ng n\u00ean ph\u1ea3n \u00e1nh ho\u00e0n to\u00e0n s\u01a1 \u0111\u1ed3 t\u1ed5 ch\u1ee9c<\/h2>\n

S\u01a1 \u0111\u1ed3 t\u1ed5 ch\u1ee9c h\u1eefu \u00edch, nh\u01b0ng kh\u00f4ng ph\u1ea3i l\u00fac n\u00e0o c\u0169ng l\u00e0 c\u00e1ch ng\u01b0\u1eddi d\u00f9ng t\u00ecm th\u00f4ng tin.<\/p>\n

V\u00ed d\u1ee5, nh\u00e2n vi\u00ean mu\u1ed1n t\u00ecm:<\/p>\n

Travel Policy<\/p>\n

Expense Claim<\/p>\n

IT Support<\/p>\n

Training<\/p>\n

Employee Benefits<\/p>\n

H\u1ecd c\u00f3 th\u1ec3 kh\u00f4ng bi\u1ebft c\u00e1c n\u1ed9i dung n\u00e0y thu\u1ed9c ph\u00f2ng ban n\u00e0o.<\/p>\n

Microsoft khuy\u1ebfn ngh\u1ecb navigation n\u00ean \u0111\u01b0\u1ee3c thi\u1ebft k\u1ebf theo nhu c\u1ea7u v\u00e0 c\u00e1ch ng\u01b0\u1eddi d\u00f9ng t\u00ecm n\u1ed9i dung, c\u00f3 th\u1ec3 theo service, activity, audience, product ho\u1eb7c function t\u00f9y ng\u1eef c\u1ea3nh.<\/p>\n

Do \u0111\u00f3, m\u1ed9t intranet t\u1ed1t c\u00f3 th\u1ec3 k\u1ebft h\u1ee3p:<\/p>\n

Navigation theo department<\/p>\n

and<\/p>\n

Navigation theo task\/service.<\/p>\n

Site Owner c\u1ea7n \u0111\u01b0\u1ee3c x\u00e1c \u0111\u1ecbnh r\u00f5<\/h2>\n

M\u1ed7i site n\u00ean c\u00f3 ng\u01b0\u1eddi ch\u1ecbu tr\u00e1ch nhi\u1ec7m.<\/p>\n

IT kh\u00f4ng n\u00ean l\u00e0 owner n\u1ed9i dung c\u1ee7a t\u1ea5t c\u1ea3 site.<\/p>\n

For example:<\/p>\n

HR site \u2192 HR Manager ho\u1eb7c HR content owner<\/p>\n

Finance site \u2192 Finance Manager<\/p>\n

Project site \u2192 Project Manager<\/p>\n

Microsoft ph\u00e2n bi\u1ec7t r\u00f5 c\u00e1c vai tr\u00f2 nh\u01b0 hub owner, site owner, content creator v\u00e0 IT Admin trong qu\u00e1 tr\u00ecnh qu\u1ea3n l\u00fd information architecture. Site owner ch\u1ecbu tr\u00e1ch nhi\u1ec7m n\u1ed9i dung, navigation v\u00e0 quy\u1ec1n \u1edf c\u1ea5p site, trong khi IT h\u1ed7 tr\u1ee3 governance v\u00e0 c\u1ea5u tr\u00fac t\u1ed5ng th\u1ec3.<\/p>\n

N\u1ebfu kh\u00f4ng c\u00f3 owner, site r\u1ea5t d\u1ec5 tr\u1edf th\u00e0nh n\u01a1i ch\u1ee9a n\u1ed9i dung c\u0169 m\u00e0 kh\u00f4ng ai d\u00e1m x\u00f3a.<\/p>\n

Site c\u1ea7n c\u00f3 lifecycle<\/h2>\n

M\u1ed9t site kh\u00f4ng n\u00ean t\u1ed3n t\u1ea1i m\u00e3i ch\u1ec9 v\u00ec \u0111\u00e3 \u0111\u01b0\u1ee3c t\u1ea1o.<\/p>\n

Doanh nghi\u1ec7p n\u00ean x\u00e1c \u0111\u1ecbnh:<\/p>\n

Ng\u00e0y t\u1ea1o.<\/p>\n

Owner.<\/p>\n

M\u1ee5c \u0111\u00edch.<\/p>\n

Review date.<\/p>\n

Archive rule.<\/p>\n

Delete rule.<\/p>\n

V\u00ed d\u1ee5, project site c\u00f3 th\u1ec3 \u0111\u01b0\u1ee3c review sau 3 th\u00e1ng k\u1ec3 t\u1eeb ng\u00e0y project k\u1ebft th\u00fac.<\/p>\n

Department site c\u00f3 th\u1ec3 review m\u1ed7i 6 ho\u1eb7c 12 th\u00e1ng.<\/p>\n

N\u1ebfu kh\u00f4ng c\u00f3 lifecycle, SharePoint s\u1ebd ng\u00e0y c\u00e0ng ph\u00ecnh to.<\/p>\n

Khi n\u00e0o n\u00ean t\u1ea1o site m\u1edbi thay v\u00ec library m\u1edbi?<\/h2>\n

M\u1ed9t rule th\u1ef1c t\u1ebf l\u00e0:<\/p>\n

N\u1ebfu c\u00f9ng ownership, c\u00f9ng membership v\u00e0 c\u00f9ng m\u1ee5c ti\u00eau \u2192 c\u00f3 th\u1ec3 d\u00f9ng c\u00f9ng site nh\u01b0ng t\u00e1ch library.<\/p>\n

N\u1ebfu membership kh\u00e1c r\u00f5 r\u1ec7t, ownership kh\u00e1c ho\u1eb7c lifecycle kh\u00e1c \u2192 n\u00ean c\u00e2n nh\u1eafc site ri\u00eang.<\/p>\n

V\u00ed d\u1ee5, HR Policies v\u00e0 HR Templates c\u00f3 th\u1ec3 \u1edf c\u00f9ng HR site nh\u01b0ng kh\u00e1c library.<\/p>\n

Nh\u01b0ng Payroll c\u00f3 permission r\u1ea5t kh\u00e1c v\u00e0 d\u1eef li\u1ec7u nh\u1ea1y c\u1ea3m h\u01a1n, n\u00ean c\u00f3 th\u1ec3 ph\u00f9 h\u1ee3p v\u1edbi site ri\u00eang.<\/p>\n

Khi n\u00e0o n\u00ean d\u00f9ng Team Site?<\/h2>\n

Team Site ph\u00f9 h\u1ee3p v\u1edbi collaboration.<\/p>\n

N\u00f3 th\u01b0\u1eddng d\u00e0nh cho m\u1ed9t nh\u00f3m ng\u01b0\u1eddi c\u00f9ng l\u00e0m vi\u1ec7c tr\u00ean n\u1ed9i dung, file, list v\u00e0 task.<\/p>\n

Microsoft 365 Group c\u00f3 th\u1ec3 cung c\u1ea5p membership cho Team Site v\u00e0 \u0111\u1ed3ng th\u1eddi k\u1ebft n\u1ed1i v\u1edbi c\u00e1c t\u00e0i nguy\u00ean kh\u00e1c nh\u01b0 Planner ho\u1eb7c Teams.<\/p>\n

For example:<\/p>\n

Project Team<\/p>\n

Marketing Team<\/p>\n

Operations Team<\/p>\n

Khi n\u00e0o n\u00ean d\u00f9ng Communication Site?<\/h2>\n

Communication Site ph\u00f9 h\u1ee3p h\u01a1n khi m\u1ee5c ti\u00eau l\u00e0 publish n\u1ed9i dung cho nhi\u1ec1u ng\u01b0\u1eddi \u0111\u1ecdc nh\u01b0ng \u00edt ng\u01b0\u1eddi ch\u1ec9nh s\u1eeda.<\/p>\n

For example:<\/p>\n

Company Policies<\/p>\n

Employee Portal<\/p>\n

Corporate News<\/p>\n

IT Service Information<\/p>\n

Microsoft m\u00f4 t\u1ea3 communication site l\u00e0 lo\u1ea1i site ph\u00f9 h\u1ee3p \u0111\u1ec3 broadcast news v\u00e0 status r\u1ed9ng trong t\u1ed5 ch\u1ee9c, v\u1edbi permission th\u01b0\u1eddng \u0111\u01b0\u1ee3c qu\u1ea3n l\u00fd qua Owners, Members v\u00e0 Visitors.<\/p>\n

M\u1ed9t l\u1ed7i ph\u1ed5 bi\u1ebfn l\u00e0 d\u00f9ng Team Site cho m\u1ecdi lo\u1ea1i n\u1ed9i dung k\u1ec3 c\u1ea3 nh\u1eefng site ch\u1ec9 d\u00f9ng \u0111\u1ec3 publish.<\/p>\n

L\u1ed7i th\u01b0\u1eddng g\u1eb7p: copy nguy\u00ean c\u1ea5u tr\u00fac file server sang SharePoint<\/h2>\n

\u0110\u00e2y l\u00e0 l\u1ed7i r\u1ea5t ph\u1ed5 bi\u1ebfn trong migration.<\/p>\n

Doanh nghi\u1ec7p chuy\u1ec3n:<\/p>\n

Shared Drive \u2192 SharePoint<\/p>\n

nh\u01b0ng gi\u1eef nguy\u00ean h\u00e0ng tr\u0103m folder v\u00e0 permission.<\/p>\n

K\u1ebft qu\u1ea3 l\u00e0 SharePoint ch\u1ec9 tr\u1edf th\u00e0nh \u201cfile server tr\u00ean Cloud\u201d.<\/p>\n

C\u00e1ch t\u1ed1t h\u01a1n l\u00e0 d\u00f9ng migration nh\u01b0 m\u1ed9t c\u01a1 h\u1ed9i \u0111\u1ec3 thi\u1ebft k\u1ebf l\u1ea1i.<\/p>\n

X\u00f3a file kh\u00f4ng c\u1ea7n thi\u1ebft.<\/p>\n

Archive d\u1eef li\u1ec7u c\u0169.<\/p>\n

Chu\u1ea9n h\u00f3a permission.<\/p>\n

T\u00e1ch n\u1ed9i dung theo site\/library.<\/p>\n

Th\u00eam metadata khi c\u1ea7n.<\/p>\n

L\u1ed7i th\u01b0\u1eddng g\u1eb7p: t\u1ea1o qu\u00e1 nhi\u1ec1u site<\/h2>\n

Flat architecture kh\u00f4ng c\u00f3 ngh\u0129a l\u00e0 m\u1ed7i folder c\u0169 tr\u1edf th\u00e0nh m\u1ed9t site.<\/p>\n

M\u1ed9t site n\u00ean \u0111\u1ee7 l\u1edbn \u0111\u1ec3 c\u00f3 gi\u00e1 tr\u1ecb qu\u1ea3n tr\u1ecb ri\u00eang.<\/p>\n

N\u1ebfu doanh nghi\u1ec7p t\u1ea1o site cho t\u1eebng lo\u1ea1i t\u00e0i li\u1ec7u nh\u1ecf, ng\u01b0\u1eddi d\u00f9ng l\u1ea1i g\u1eb7p v\u1ea5n \u0111\u1ec1 ng\u01b0\u1ee3c l\u1ea1i: qu\u00e1 nhi\u1ec1u site.<\/p>\n

H\u00e3y \u01b0u ti\u00ean site theo:<\/p>\n

Business unit.<\/p>\n

Project l\u1edbn.<\/p>\n

Audience r\u00f5.<\/p>\n

Security boundary r\u00f5.<\/p>\n

Lifecycle ri\u00eang.<\/p>\n

L\u1ed7i th\u01b0\u1eddng g\u1eb7p: kh\u00f4ng review sau khi tri\u1ec3n khai<\/h2>\n

Information architecture kh\u00f4ng ph\u1ea3i thi\u1ebft k\u1ebf m\u1ed9t l\u1ea7n r\u1ed3i gi\u1eef nguy\u00ean m\u00e3i.<\/p>\n

Microsoft nh\u1ea5n m\u1ea1nh r\u1eb1ng c\u1ea5u tr\u00fac th\u00f4ng tin c\u1ea7n \u0111\u01b0\u1ee3c \u0111i\u1ec1u ch\u1ec9nh theo th\u1eddi gian v\u00ec organization, ng\u01b0\u1eddi d\u00f9ng v\u00e0 project \u0111\u1ec1u thay \u0111\u1ed5i.<\/p>\n

Sau 6 th\u00e1ng ho\u1eb7c 1 n\u0103m, doanh nghi\u1ec7p n\u00ean review:<\/p>\n

Site n\u00e0o kh\u00f4ng c\u00f2n d\u00f9ng?<\/p>\n

Site n\u00e0o c\u00f3 qu\u00e1 nhi\u1ec1u n\u1ed9i dung?<\/p>\n

Library n\u00e0o qu\u00e1 l\u1edbn?<\/p>\n

User c\u00f3 t\u00ecm th\u1ea5y t\u00e0i li\u1ec7u kh\u00f4ng?<\/p>\n

Navigation c\u00f3 c\u00f2n ph\u00f9 h\u1ee3p kh\u00f4ng?<\/p>\n

Permission c\u00f3 d\u01b0 kh\u00f4ng?<\/p>\n

\u0110\u00e2y l\u00e0 c\u00e1ch gi\u1eef SharePoint \u201cs\u1ea1ch\u201d l\u00e2u d\u00e0i.<\/p>\n

M\u1ed9t c\u1ea5u tr\u00fac m\u1eabu cho doanh nghi\u1ec7p 50\u2013100 ng\u01b0\u1eddi<\/h1>\n

C\u00f3 th\u1ec3 tham kh\u1ea3o m\u00f4 h\u00ecnh:<\/p>\n

Company Hub<\/strong><\/p>\n

\u2192 HR Site
\n\u2192 Finance Site
\n\u2192 Sales Site
\n\u2192 Marketing Site
\n\u2192 Operations Site<\/p>\n

B\u00ean c\u1ea1nh \u0111\u00f3 c\u00f3 c\u00e1c project site:<\/p>\n

\u2192 Project \u2013 ERP
\n\u2192 Project \u2013 Office Relocation
\n\u2192 Project \u2013 Website<\/p>\n

C\u00e1c project site c\u00f3 th\u1ec3 \u0111\u01b0\u1ee3c li\u00ean k\u1ebft v\u00e0o hub ph\u00f9 h\u1ee3p ho\u1eb7c m\u1ed9t Project Hub ri\u00eang t\u00f9y quy m\u00f4.<\/p>\n

Trong HR Site c\u00f3 th\u1ec3 c\u00f3:<\/p>\n

Policies library<\/p>\n

Templates library<\/p>\n

Training library<\/p>\n

Lists cho onboarding ho\u1eb7c request<\/p>\n

Nh\u01b0 v\u1eady c\u1ea5u tr\u00fac \u0111\u1ee7 t\u00e1ch bi\u1ec7t nh\u01b0ng kh\u00f4ng b\u1ecb ph\u00e2n m\u1ea3nh qu\u00e1 m\u1ee9c.<\/p>\n

Checklist thi\u1ebft k\u1ebf SharePoint Site Structure<\/h1>\n

Tr\u01b0\u1edbc khi t\u1ea1o ho\u1eb7c redesign SharePoint, doanh nghi\u1ec7p n\u00ean ki\u1ec3m tra:<\/p>\n