{"id":42827,"date":"2026-06-22T16:20:47","date_gmt":"2026-06-22T09:20:47","guid":{"rendered":"https:\/\/f-techsolution.com\/?p=42827"},"modified":"2026-07-21T16:42:24","modified_gmt":"2026-07-21T09:42:24","slug":"onedrive-va-sharepoint-khac-nhau-the-nao","status":"publish","type":"post","link":"https:\/\/f-techsolution.com\/en\/blog\/onedrive-va-sharepoint-khac-nhau-the-nao\/","title":{"rendered":"What are the differences between OneDrive and SharePoint?"},"content":{"rendered":"<h1 class=\"PDq2pG_selectionAnchorContainer\" data-section-id=\"rjwzul\" data-start=\"2337\" data-end=\"2383\">What are the differences between OneDrive and SharePoint?<\/h1>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone wp-image-42828 size-full\" src=\"https:\/\/f-techsolution.com\/wp-content\/uploads\/2026\/07\/ChatGPT-Image-16_22_21-10-thg-7-2026.png\" alt=\"OneDrive v\u00e0 SharePoint\" width=\"1672\" height=\"941\" srcset=\"https:\/\/f-techsolution.com\/wp-content\/uploads\/2026\/07\/ChatGPT-Image-16_22_21-10-thg-7-2026.png 1672w, https:\/\/f-techsolution.com\/wp-content\/uploads\/2026\/07\/ChatGPT-Image-16_22_21-10-thg-7-2026-300x169.png 300w, https:\/\/f-techsolution.com\/wp-content\/uploads\/2026\/07\/ChatGPT-Image-16_22_21-10-thg-7-2026-1024x576.png 1024w, https:\/\/f-techsolution.com\/wp-content\/uploads\/2026\/07\/ChatGPT-Image-16_22_21-10-thg-7-2026-768x432.png 768w, https:\/\/f-techsolution.com\/wp-content\/uploads\/2026\/07\/ChatGPT-Image-16_22_21-10-thg-7-2026-1536x864.png 1536w, https:\/\/f-techsolution.com\/wp-content\/uploads\/2026\/07\/ChatGPT-Image-16_22_21-10-thg-7-2026-18x10.png 18w\" sizes=\"(max-width: 1672px) 100vw, 1672px\" \/><\/p>\n<p>&nbsp;<\/p>\n<h2 data-section-id=\"93j0i8\" data-start=\"2385\" data-end=\"2407\">1. Purpose of use<\/h2>\n<p data-start=\"2409\" data-end=\"2447\">This is the most important difference.<\/p>\n<h3 data-section-id=\"1vwu172\" data-start=\"2449\" data-end=\"2461\">OneDrive<\/h3>\n<p data-start=\"2462\" data-end=\"2474\">Suitable for:<\/p>\n<ul data-start=\"2476\" data-end=\"2609\">\n<li data-section-id=\"1uirw7e\" data-start=\"2476\" data-end=\"2494\">Personal documents<\/li>\n<li data-section-id=\"t819it\" data-start=\"2495\" data-end=\"2521\">The file is currently working separately.<\/li>\n<li data-section-id=\"9ke11z\" data-start=\"2522\" data-end=\"2554\">The content doesn't need to be shared widely yet.<\/li>\n<li data-section-id=\"1n2gsaz\" data-start=\"2555\" data-end=\"2609\">These files support the daily work of each employee.<\/li>\n<\/ul>\n<h3 data-section-id=\"do2rpj\" data-start=\"2611\" data-end=\"2625\">SharePoint<\/h3>\n<p data-start=\"2626\" data-end=\"2638\">Suitable for:<\/p>\n<ul data-start=\"2640\" data-end=\"2817\">\n<li data-section-id=\"8txozg\" data-start=\"2640\" data-end=\"2670\">Group shared document<\/li>\n<li data-section-id=\"3jz1of\" data-start=\"2671\" data-end=\"2703\">Internal documents by department<\/li>\n<li data-section-id=\"1o7hjvf\" data-start=\"2704\" data-end=\"2717\">Project profile<\/li>\n<li data-section-id=\"yjwh8m\" data-start=\"2718\" data-end=\"2772\">The document needs clear version management and permission settings.<\/li>\n<li data-section-id=\"zptd5f\" data-start=\"2773\" data-end=\"2817\">Internal information library of the enterprise<\/li>\n<\/ul>\n<p data-start=\"2819\" data-end=\"2838\"><strong data-start=\"2819\" data-end=\"2836\">In short:<\/strong><\/p>\n<ul data-start=\"2839\" data-end=\"2937\">\n<li data-section-id=\"36sgku\" data-start=\"2839\" data-end=\"2882\"><strong data-start=\"2841\" data-end=\"2853\">OneDrive<\/strong> inclined <strong data-start=\"2863\" data-end=\"2882\">personal storage<\/strong><\/li>\n<li data-section-id=\"1m1ia5n\" data-start=\"2883\" data-end=\"2937\"><strong data-start=\"2885\" data-end=\"2899\">SharePoint<\/strong> inclined <strong data-start=\"2909\" data-end=\"2937\">collective document management<\/strong><\/li>\n<\/ul>\n<h2 data-section-id=\"1lljvag\" data-start=\"2944\" data-end=\"2974\">2. How to share and collaborate<\/h2>\n<p data-start=\"2976\" data-end=\"3063\">Both OneDrive and SharePoint support file sharing, but the usage often differs.<\/p>\n<h3 data-section-id=\"1vwu172\" data-start=\"3065\" data-end=\"3077\">OneDrive<\/h3>\n<p data-start=\"3078\" data-end=\"3220\">Users can share individual files or folders with colleagues. This is a flexible way to quickly send a working document.<\/p>\n<p data-start=\"3222\" data-end=\"3335\">However, if a business uses OneDrive for too many shared files, long-term management may not be truly optimal.<\/p>\n<h3 data-section-id=\"do2rpj\" data-start=\"3337\" data-end=\"3351\">SharePoint<\/h3>\n<p data-start=\"3352\" data-end=\"3438\">SharePoint is designed to allow teams to access a shared document repository. As a result:<\/p>\n<ul data-start=\"3440\" data-end=\"3605\">\n<li data-section-id=\"1fbnso8\" data-start=\"3440\" data-end=\"3476\">Members know where the documents are located.<\/li>\n<li data-section-id=\"uu2t99\" data-start=\"3477\" data-end=\"3520\">No need to share each file multiple times.<\/li>\n<li data-section-id=\"erfwep\" data-start=\"3521\" data-end=\"3559\">Easy to maintain a clear document structure.<\/li>\n<li data-section-id=\"1nx2xww\" data-start=\"3560\" data-end=\"3605\">Collaboration is more convenient over the long term.<\/li>\n<\/ul>\n<p data-start=\"3607\" data-end=\"3758\"><strong data-start=\"3607\" data-end=\"3629\">In conclusion to this section:<\/strong><br data-start=\"3629\" data-end=\"3632\" \/>OneDrive is suitable for personal or short-term sharing, while SharePoint is better suited for team collaboration and more sustainable document management.<\/p>\n<h2 data-section-id=\"19nwnyi\" data-start=\"3765\" data-end=\"3787\">3. Document Management<\/h2>\n<h3 data-section-id=\"1vwu172\" data-start=\"3789\" data-end=\"3801\">OneDrive<\/h3>\n<p data-start=\"3802\" data-end=\"3939\">File management is at the individual level. Users can organize files into their own folders, but the level of organization often depends on the individual.<\/p>\n<p data-start=\"3941\" data-end=\"4089\">This is convenient for personal use, but if a business wants to build a unified document system, OneDrive is not the most powerful tool.<\/p>\n<h3 data-section-id=\"do2rpj\" data-start=\"4091\" data-end=\"4105\">SharePoint<\/h3>\n<p data-start=\"4106\" data-end=\"4159\">SharePoint is stronger in its ability to organize documents by:<\/p>\n<ul data-start=\"4161\" data-end=\"4223\">\n<li data-section-id=\"k0fo1y\" data-start=\"4161\" data-end=\"4172\">Departments<\/li>\n<li data-section-id=\"1497q9e\" data-start=\"4173\" data-end=\"4180\">Project<\/li>\n<li data-section-id=\"n0dck9\" data-start=\"4181\" data-end=\"4192\">Procedure<\/li>\n<li data-section-id=\"16lsju\" data-start=\"4193\" data-end=\"4205\">Record type<\/li>\n<li data-section-id=\"gfn1s9\" data-start=\"4206\" data-end=\"4223\">User group<\/li>\n<\/ul>\n<p data-start=\"4225\" data-end=\"4359\">Additionally, businesses can standardize folder naming conventions, manage document versions, and build a clearer storage structure.<\/p>\n<p data-start=\"4361\" data-end=\"4460\"><strong data-start=\"4361\" data-end=\"4383\">In conclusion to this section:<\/strong><br data-start=\"4383\" data-end=\"4386\" \/>If the goal is <strong data-start=\"4402\" data-end=\"4435\">business document management<\/strong>, SharePoint ph\u00f9 h\u1ee3p h\u01a1n.<\/p>\n<h2 data-section-id=\"1tx79vc\" data-start=\"4467\" data-end=\"4510\">4. File permissions and access control<\/h2>\n<h3 data-section-id=\"1vwu172\" data-start=\"4512\" data-end=\"4524\">OneDrive<\/h3>\n<p data-start=\"4525\" data-end=\"4661\">OneDrive supports file sharing and allows viewing or editing permissions. However, control typically revolves around documents owned by the individual.<\/p>\n<p data-start=\"4663\" data-end=\"4780\">If employees leave or change positions, businesses may need to review their handover procedures or access control systems.<\/p>\n<h3 data-section-id=\"do2rpj\" data-start=\"4782\" data-end=\"4796\">SharePoint<\/h3>\n<p data-start=\"4797\" data-end=\"4841\">SharePoint is more suitable if the business needs:<\/p>\n<ul data-start=\"4843\" data-end=\"4985\">\n<li data-section-id=\"1oqtd7k\" data-start=\"4843\" data-end=\"4865\">Decentralize authority by group<\/li>\n<li data-section-id=\"1mm6m3e\" data-start=\"4866\" data-end=\"4896\">Departmental permission management<\/li>\n<li data-section-id=\"kdyer4\" data-start=\"4897\" data-end=\"4932\">Internal document area control<\/li>\n<li data-section-id=\"zg1l6h\" data-start=\"4933\" data-end=\"4985\">Restrict who can view, edit, and manage content.<\/li>\n<\/ul>\n<p data-start=\"4987\" data-end=\"5101\">This is a crucial factor for businesses looking to enhance security and build an organized document system.<\/p>\n<p data-start=\"5103\" data-end=\"5233\"><strong data-start=\"5103\" data-end=\"5125\">In conclusion to this section:<\/strong><br data-start=\"5125\" data-end=\"5128\" \/>If the business needs it <strong data-start=\"5149\" data-end=\"5196\">Clear file permissions and better management.<\/strong>SharePoint is a more suitable option.<\/p>\n<h2 data-section-id=\"1d5fcxz\" data-start=\"5240\" data-end=\"5272\">4. File permissions and access control<\/h2>\n<h3 data-section-id=\"1d40q0x\" data-start=\"5274\" data-end=\"5298\">OneDrive role<\/h3>\n<p data-start=\"5299\" data-end=\"5393\">OneDrive should be viewed as each employee's personal workspace. It's the ideal place to:<\/p>\n<ul data-start=\"5395\" data-end=\"5530\">\n<li data-section-id=\"1axepj9\" data-start=\"5395\" data-end=\"5419\">Create personal files<\/li>\n<li data-section-id=\"58i1x2\" data-start=\"5420\" data-end=\"5445\">Save the document in progress.<\/li>\n<li data-section-id=\"16vatqa\" data-start=\"5446\" data-end=\"5492\">Access your personal work from multiple devices.<\/li>\n<li data-section-id=\"1r6aivk\" data-start=\"5493\" data-end=\"5530\">Synchronizing personal data is more secure.<\/li>\n<\/ul>\n<h3 data-section-id=\"1ug9894\" data-start=\"5532\" data-end=\"5558\">SharePoint roles<\/h3>\n<p data-start=\"5559\" data-end=\"5664\">SharePoint should be a place to store and manage valuable documents that are shared by a team or organization. For example:<\/p>\n<ul data-start=\"5666\" data-end=\"5775\">\n<li data-section-id=\"1ab9fvv\" data-start=\"5666\" data-end=\"5680\">Contract form<\/li>\n<li data-section-id=\"vac4oo\" data-start=\"5681\" data-end=\"5697\">Project documents<\/li>\n<li data-section-id=\"1ftkhbw\" data-start=\"5698\" data-end=\"5716\">Internal process<\/li>\n<li data-section-id=\"15aa967\" data-start=\"5717\" data-end=\"5734\">Department records<\/li>\n<li data-section-id=\"8ya6ub\" data-start=\"5735\" data-end=\"5775\">This document requires multiple people to follow along.<\/li>\n<\/ul>\n<p data-start=\"5777\" data-end=\"5797\"><strong data-start=\"5777\" data-end=\"5795\">Simple understanding:<\/strong><\/p>\n<ul data-start=\"5798\" data-end=\"5892\">\n<li data-section-id=\"7jni8r\" data-start=\"5798\" data-end=\"5834\">OneDrive is <strong data-start=\"5812\" data-end=\"5834\">personal space<\/strong><\/li>\n<li data-section-id=\"1tmijb6\" data-start=\"5835\" data-end=\"5892\">SharePoint is <strong data-start=\"5851\" data-end=\"5892\">organization's shared document space<\/strong><\/li>\n<\/ul>\n<h1 data-section-id=\"1w89l2c\" data-start=\"5899\" data-end=\"5927\">When should you use OneDrive?<\/h1>\n<p data-start=\"5929\" data-end=\"5964\">Businesses should use OneDrive when:<\/p>\n<ul data-start=\"5966\" data-end=\"6163\">\n<li data-section-id=\"1b8zcd0\" data-start=\"5966\" data-end=\"5998\">Employees need to save personal files.<\/li>\n<li data-section-id=\"16gxlbg\" data-start=\"5999\" data-end=\"6056\">Documents need to be synchronized between laptop, desktop, and phone.<\/li>\n<li data-section-id=\"1518lr0\" data-start=\"6057\" data-end=\"6104\">I need to quickly share some files with a colleague.<\/li>\n<li data-section-id=\"b6sk0a\" data-start=\"6105\" data-end=\"6163\">We want each employee to have their own workspace on the cloud.<\/li>\n<\/ul>\n<p data-start=\"6165\" data-end=\"6287\">OneDrive is well-suited to support the daily work of individuals, especially in flexible or hybrid work environments.<\/p>\n<h1 data-section-id=\"1d1atsd\" data-start=\"6294\" data-end=\"6324\">When should you use SharePoint?<\/h1>\n<p data-start=\"6326\" data-end=\"6363\">Businesses should use SharePoint when:<\/p>\n<ul data-start=\"6365\" data-end=\"6589\">\n<li data-section-id=\"hglved\" data-start=\"6365\" data-end=\"6419\">Documents need to be managed by group, department, or project.<\/li>\n<li data-section-id=\"1azxc3\" data-start=\"6420\" data-end=\"6454\">We want to standardize how files are stored.<\/li>\n<li data-section-id=\"14m8d1o\" data-start=\"6455\" data-end=\"6488\">Clear access control is needed.<\/li>\n<li data-section-id=\"1bf1oth\" data-start=\"6489\" data-end=\"6529\">I want to build an internal document library.<\/li>\n<li data-section-id=\"lq0wrs\" data-start=\"6530\" data-end=\"6589\">Collaboration on shared documents is needed over the long term.<\/li>\n<\/ul>\n<p data-start=\"6591\" data-end=\"6707\">SharePoint is particularly well-suited for businesses looking to upgrade their document management to a more professional level.<\/p>\n<h1 data-section-id=\"1lb8gud\" data-start=\"6714\" data-end=\"6773\">Should businesses use both OneDrive and SharePoint?<\/h1>\n<p data-start=\"6775\" data-end=\"6863\">The answer is <strong data-start=\"6790\" data-end=\"6796\">Have<\/strong>, and this is also the most effective way to use it in many cases.<\/p>\n<p data-start=\"6865\" data-end=\"6921\">Instead of choosing one or the other, businesses can combine them:<\/p>\n<ul data-start=\"6923\" data-end=\"7062\">\n<li data-section-id=\"1fmd13f\" data-start=\"6923\" data-end=\"6977\"><strong data-start=\"6925\" data-end=\"6937\">OneDrive<\/strong> for personal documents and files being processed<\/li>\n<li data-section-id=\"rin74a\" data-start=\"6978\" data-end=\"7062\"><strong data-start=\"6980\" data-end=\"6994\">SharePoint<\/strong> for shared and official archiving of documents by a group or organization.<\/li>\n<\/ul>\n<p data-start=\"7064\" data-end=\"7193\">This combination provides businesses with flexibility for individuals while ensuring organizational structure and document management capabilities.<\/p>\n<h1 data-section-id=\"12hp4xz\" data-start=\"7200\" data-end=\"7224\">An easy-to-understand example.<\/h1>\n<p data-start=\"7226\" data-end=\"7295\">Imagine a salesperson is preparing a price quote for a customer:<\/p>\n<ul data-start=\"7297\" data-end=\"7573\">\n<li data-section-id=\"j7si4x\" data-start=\"7297\" data-end=\"7350\">The initial draft can be saved in <strong data-start=\"7338\" data-end=\"7350\">OneDrive<\/strong><\/li>\n<li data-section-id=\"kwl52\" data-start=\"7351\" data-end=\"7475\">When a document needs to be shared with a team leader or relevant department, it can be transferred to or saved in... <strong data-start=\"7461\" data-end=\"7475\">SharePoint<\/strong><\/li>\n<li data-section-id=\"18vgo1y\" data-start=\"7476\" data-end=\"7573\">The company's standard quotation templates should be saved on <strong data-start=\"7530\" data-end=\"7544\">SharePoint<\/strong> for everyone to use consistently<\/li>\n<\/ul>\n<p data-start=\"7575\" data-end=\"7694\">This allows businesses to maintain flexibility for individuals while ensuring important documents are managed in the right place.<\/p>\n<h1 data-section-id=\"znp9zi\" data-start=\"7701\" data-end=\"7740\">How should a business begin?<\/h1>\n<p data-start=\"7742\" data-end=\"7767\">Some practical suggestions include:<\/p>\n<ul data-start=\"7769\" data-end=\"8045\">\n<li data-section-id=\"xt162z\" data-start=\"7769\" data-end=\"7847\">Clearly define which documents are stored on OneDrive and which are stored on SharePoint.<\/li>\n<li data-section-id=\"133lgh1\" data-start=\"7848\" data-end=\"7922\">Build a document library structure by department or project on SharePoint.<\/li>\n<li data-section-id=\"i64u93\" data-start=\"7923\" data-end=\"7980\">Instructions for employees on using OneDrive for personal work.<\/li>\n<li data-section-id=\"83e1cy\" data-start=\"7981\" data-end=\"8045\">Set appropriate access permissions to enhance security and ease of management.<\/li>\n<\/ul>\n<p data-start=\"8047\" data-end=\"8175\">When usage methods are standardized from the outset, businesses save more time during the expansion and operational phases.<\/p>\n<h1 data-section-id=\"1io123g\" data-start=\"8182\" data-end=\"8192\">Conclude<\/h1>\n<p data-start=\"8194\" data-end=\"8318\">OneDrive and SharePoint are both very useful tools in Microsoft 365, but they serve different purposes. <strong data-start=\"8291\" data-end=\"8317\">two different purposes<\/strong>.<\/p>\n<ul data-start=\"8320\" data-end=\"8486\">\n<li data-section-id=\"h1pjrf\" data-start=\"8320\" data-end=\"8388\"><strong data-start=\"8322\" data-end=\"8334\">OneDrive<\/strong> suitable for <strong data-start=\"8347\" data-end=\"8388\">Personal storage and flexible working<\/strong><\/li>\n<li data-section-id=\"9kco9n\" data-start=\"8389\" data-end=\"8486\"><strong data-start=\"8391\" data-end=\"8405\">SharePoint<\/strong> suitable for <strong data-start=\"8418\" data-end=\"8486\">Managing shared documents, team collaboration, and clear access control.<\/strong><\/li>\n<\/ul>\n<p data-start=\"8488\" data-end=\"8659\">If businesses understand the role of each platform and use them correctly, file management will be more efficient, professional, and better prepared for the digital work environment.<\/p>\n<p data-start=\"8661\" data-end=\"8731\"><a href=\"https:\/\/f-techsolution.com\/en\/\"><strong data-start=\"8661\" data-end=\"8731\">Contact F-Tech to choose the right file management solution for your business.<\/strong><\/a><\/p>\n<div class=\"elementor-element elementor-element-bb440f2 e-flex e-con-boxed e-con e-parent e-lazyloaded\" data-id=\"bb440f2\" data-element_type=\"container\">\n<div class=\"e-con-inner\">\n<div class=\"elementor-element elementor-element-d5c554e elementor-widget elementor-widget-heading\" data-id=\"d5c554e\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n<div class=\"elementor-widget-container\">\n<h5 class=\"elementor-heading-title elementor-size-default\">Related articles<\/h5>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<div class=\"elementor-element elementor-element-2ca2f28 e-flex e-con-boxed e-con e-parent e-lazyloaded\" data-id=\"2ca2f28\" data-element_type=\"container\">\n<div class=\"e-con-inner\">\n<div class=\"elementor-element elementor-element-5a9ead4 elementor-widget elementor-widget-text-editor\" data-id=\"5a9ead4\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n<div class=\"elementor-widget-container\">\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/f-techsolution.com\/en\/blog\/quan-tri-ai-trong-moi-truong-doanh-nghiep\/\">Managing AI in the Modern Enterprise Environment<\/a><\/li>\n<li><a 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Why should Vietnamese businesses care?<\/a><\/li>\n<li><a href=\"https:\/\/f-techsolution.com\/en\/blog\/microsoft-teams-cho-doanh-nghiep\/\">How does Microsoft Teams help businesses work more efficiently?<\/a><\/li>\n<\/ul>\n<\/div>\n<\/div>\n<\/div>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>OneDrive v\u00e0 SharePoint kh\u00e1c nhau \u1edf \u0111i\u1ec3m n\u00e0o? &nbsp; 1. M\u1ee5c \u0111\u00edch s\u1eed d\u1ee5ng \u0110\u00e2y l\u00e0 \u0111i\u1ec3m kh\u00e1c nhau quan [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":42828,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"default","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"set","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center 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